USA and Canada - Shipping Instructions Guidelines

To serve you better with faster documentation response time and to maintain a high level of invoice accuracy, we request that you provide the following information when submitting your shipping instructions for each bill of lading.

Please provide:

General:

• Bill of Lading Type (Sea Waybill or Original Bill of Lading) 
• Export Customs References (POR / CCN or ITN)
• Correct port pairs (As per the booking confirmation/routing)
• Payment Terms
• Do not include Cargo Value on the Bill of Lading

Bill of Lading Parties:

• Shipper (complete address) 
• Consignee (complete address if not “To Order...”)
• Contact information for Consignee

Optional Bill of Lading Parties:

• Freight Forwarder (with FMC OTI License # if in USA)
• Notify Party (if different from Consignee)
• Contact information for Notify

Container Information:

• Container Number(s) (if available)
• Seal number(s) (if available)
• Commodity description(s)
• HS Code(s)
• Piece Count(s)
• Gross Weight(s)

Some additional requirements are mandatory based on destination country:

• MTD Type (eg. Colombia – OBL only)
• Volume(s) (eg. Japan)
• NCM (eg. Brazil
• Cargo Value (where required by destination country, for manifest purposes only eg. India )
• CN Tax ID (eg. Argentina)
• ABN# (eg Australia) 
• Etc.

Please also be reminded that the Contracting / Shipper Party or Affiliates named in the Service Contract shall appear on the bills of lading as shipper or consignee as per our Terms and Conditions and the September 14, 2020 reminder:

USA-Service-Contract-Shippers-or-Affiliates-on-Bill-of-Lading

If you have any questions, please contact your Documentation Department:
Canada: [email protected]
United States - Quality Service Center: [email protected]
Long Beach: [email protected]