Export Waste Shipments via the Port of Antwerp

As laid down in the European Waste Shipment Regulation (WSR) (Regulation (EC) No 1013/2006 of 14 June 2006), it is mandatory that all cross-border transport of waste products are accompanied by a waste transport document.

The authorities in Belgium want to check the presence of such a document for all export waste shipments via the port of Antwerp. Until now, the documents could be handed over by the trucker at the terminal. Since this is no longer possible, the authorities are asking to send a PDF copy of the waste transport documents to a designated email address. This new procedure is mandatory as from February 22, 2021.

Shipping agents have a legal obligation to ensure that these documents are present prior to the departure. We therefore require receiving a copy of the email sent to the authorities and will block containers for which we have not received said email. Any additional costs caused by missing or incorrect documents will be for account of the cargo.

Start? Mandatory as from February 22, 2021

For? Waste shipments via the port of Antwerp (this also includes scrap metal)

When? The documents have to be sent latest at arrival of the container on terminal (see also (3) below)

What? PDF copy of:
- The Information document (“Annex VII” of the WSR, Art 18)
or
- The Notification and movement documents (Annexes 1A and 1B of the WSR, Art 2)

Where to? [email protected] with CC: your local Hapag-Lloyd Booking contact (as mentioned on the booking confirmation)

The authorities require the subject of the e-mail to be in the following format:

SHIP / ETA / QUAY / CONTAINER NUMBER(1) / BASEL CODE(2) / COUNTRY OF DESTINATION / MRN CUSTOMS DOCUMENT (3) / SHIPPING AGENT NAME

(1) In case of shipments of multiple containers, the last delivered container has to be mentioned in the subject line, and ALL containers of the shipment as text in the body of the email
(2) The Basel code is the code mentioned in box 10(i) of the ANNEX VII document or in box 14(i) of the Movement document
(3) In case the MRN is only issued after arrival of the container(s) on the terminal, the email has to be sent immediately after the MRN has been released by customs

An e-mail that does not have the correct title format will NOT be registered for the correct container!